New rules for international road haulage in 2022
Prepare for new rules for transporting goods to or through Europe using cars and trailers, vans and HGVs from 2022
On 21 May 2022 the EU rules on operator licensing are changing. From that date anyone operating a light goods vehicle and/or trailer between 2.5 and 3.5 tons in an EU member state will be required to have a goods vehicle operator’s licence.
The changes will only apply to anyone operating a light goods vehicle for hire or reward. This means that goods, not owned by the operator, are being transported for payment.
The new rules will also apply to Iceland, Liechtenstein, Norway and Switzerland.
The Department for Infrastructure is working to change the law to enable goods vehicle licences to be issued to anyone affected by these new rules.
What to do if you think you may be affected
Check that your business comes within the scope of the changes.
You will only be in-scope if you carry goods for other people in another EU member state (including the Republic of Ireland); and use vehicles between 2.5 and 3.5 tons maximum gross vehicle weight which are:
- vans or other light goods vehicles (LGVs; sometimes called ‘light commercial vehicles’)
- vans towing trailers
- cars towing trailers
If you are in-scope, you will need to either:
- add the relevant LGVs to your goods vehicle operator licence (if you already have one)
- get a goods vehicle operator licence for the first time
What to do if you need a new operator’s licence
There are a number of requirements which you must meet before you can apply for a goods vehicle operator’s licence. You must be prepared to agree to a number of undertakings to make arrangements for proper loading of vehicles, maintenance of records, etc.
Professional Competence
You’ll need to prove that either you or your company have sufficient professional competence to run your operations safely and efficiently, particularly as regards:
- planning routes and scheduling delivery times
- managing your team of drivers and administration staff
- making sure drivers follow company and industry regulations
- arranging vehicle maintenance, MOTs and tax payments
- organising vehicle replacements
Professional competence is assessed by means of a Transport Manager Certificate of Professional Competence (CPC). You may already have this qualification.
If not, you’ll be able to either:
- use an existing member of staff (including yourself) who is not qualified as a transport manager, but has managed fleets of vehicles for at least 10 years before 20 August 2020
- employ someone with a transport manager qualification (called a Transport Manager Certificate of Professional Competence - or ‘CPC’)
- hire in an external qualified transport manager
Finance that you must have available
By law, you need to prove that you have access to a set amount of finance to run your business. The amount you need depends on how many vehicles you have.
You must have £1,600 available for the first vehicle in your fleet. You need an extra £800 per additional vehicle in your fleet.
Example
You have a fleet of 5 vans.
You need to have £1,600 for the first van.
You then need £800 each for the remaining 4 vans (£800 × 4 = £3,200).
You need to prove you have access to funds of at least £4,800 (£1,600 + £3,200).
If you are running a mixed fleet of HGVs and LGVs the calculation will take account of the LGV rate.
Establishment in Northern Ireland
If you’re applying for a goods vehicle operator’s licence for LGVs only, you don’t have to meet the same requirements for an operating centre as would be necessary for HGVs.
You will need to provide an address within the UK where the original records of the business will be kept. You may have to provide access to these records from time to time. The records may be maintained electronically.
If you already have a goods vehicle operator’s licence, then you will need to apply for a variation to that licence for any in-scope LGVs you wish to operate in the EU (including the Republic of Ireland).
Cost of a licence
There are fees for operators licences and variations to those licences. If you apply for a new licence, or a make a publishable change to an existing licence, you must pay a one-off £254 application fee.
If your licence application is successful, you will then have to pay a licensing fee of £449 which covers a period of five years. A fee of £449 is also payable at the end of the five year period if you wish to continue your existing licence.
First published 29 March 2022