Benefits of databases

Choosing the right database for your business can be complex. Each type offers different features and benefits depending on your needs. To make the right choice, consider:

• the type of data you will use, eg text, images or numbers
• the structure or model you want the data to have
• where you want to store it
• how you plan to manage and access it
• what you intend to use it for
• how consistent your data will be
• querying and reporting features you need

Many sectors, like manufacturing, publishing, or finance, have databases tailored to their unique needs. Explore options for databases that match your industry requirements. Consulting your trade association or sector peers can also provide valuable recommendations. Research online to review popular options.

Choosing the right database system

To select the best system for your business, ask yourself the following questions:

How will you use the data?

If your data is minimal and only needs occasional filtering or updates, a standard spreadsheet might be enough to meet your needs.

Who will need access to the data?

If multiple people need simultaneous access to view and update information, a relational database management system (RDBMS) is more suitable than a standard spreadsheet, which typically only allows single-user edits. Learn more about the different types of database system.

What is your budget?

Small flat-file databases are often inexpensive but limited in capabilities. They also often have single-user access. Larger relational database packages allow multi-user access and advanced processing but may cost more. Some RDBMS software is available as open source software, providing free access with scalability through additional licenses as your needs grow.

Will your needs change over time?

Open source databases let you access the source code, allowing you to adapt the database as your business evolves. This often requires specialist IT skills, so you may need to hire an IT professional or engage a consultant. Review the software license carefully to understand any legal obligations.

If you are considering a custom database for your business, see more on database systems development and how to choose a database supplier.