Business travel to Europe
In this guide:
- International business travel: employer responsibilities
- Business travel to Europe
- International business travel: employment contracts and policies
- International business travel: working hours and pay
- International business travel: health and safety
- International business travel: advance research and planning
- International business travel: expenses
- International business travel: bringing goods or cash on your journey
Business travel to Europe
The extra requirements your staff should be aware of if they are travelling to Europe for business.
Whether you're attending a conference or working in Europe, new rules apply if you or your staff need to travel to Europe for work. You will need to check the rules for each country you will visit. Common Travel Area rights are unaffected. If you are a British or Irish citizen, you can work and live in the UK or Ireland without needing additional permission.
As well as the actions all travellers need to take, there are extra actions you or your staff must consider if travelling to the EU for business.
Please note: This guidance only applies to those travelling using a British passport. If you or your staff are travelling using an Irish passport, you should check the travel advice from Department of Foreign Affairs.
Entry requirements
Entry requirements vary. Check the country-by-country guides for comprehensive guidance on the entry requirements for the country/countries you are travelling to and how to apply for a visa or work permit, if needed. See further information about providing services in Europe.
You should check if you need a visa or work permit if you are:
- taking part in activities that are not covered by a country’s visa-waiver rules
- staying for more than 90 days in a 180-day period for any reason
- transferring from the UK branch of a company to a branch in a different country (‘intra-corporate transfer’), even for a short period of time
- providing services (including under contract) in another country
If you are travelling for less than 90 days in a 180-day period, you will not need a visa if you are:
- going to a business meeting, attending a conference, attending cultural or sports events or exchanges
- travelling for journalistic or media purposes
You should always check with the country’s authorities or embassy before you travel, to make sure you meet their legal requirements.
Your luggage
If you’re taking goods to another country temporarily for business reasons you can usually apply for an ATA Carnet to avoid paying customs charges. This includes things like:
- samples to show at trade fairs or sales meetings
- publicity materials
- recorded film and audio
- large amounts of equipment such as cameras or sound equipment
- goods for educational, scientific or cultural purposes
- personal effects and sports goods
If you are leaving or entering the UK temporarily, including on a business trip, you do not need to declare your laptop or mobile phone to customs.
You will need to make a customs declaration if you are taking commercial goods out of the UK in your accompanied baggage or vehicle. For more information, check the rules around taking commercial goods out of Northern Ireland in your baggage.
You need to make a declaration if you’re carrying €10,000 or more in or out of Northern Ireland from any country, including the EU. To check the guidance or obtain an online form, see taking cash in and out of Northern Ireland.
Your earnings
Check if you will still have to pay UK Income Tax, and find out whether you will pay social security contributions in the country where you work or in the UK. See tax when working in an EU country.
Professional qualifications
To work in a regulated profession or provide services to clients in the EU (eg, for engineering, teaching or legal services), you will need to have your professional qualifications recognised by the relevant regulatory or professional body in the EU Member State in which you are intending to work. Check the European Commission’s Regulated Professions Database (REGPROF) to find out if your profession is regulated in that country. You can check which professions are regulated in the UK to find out which regulatory or professional body you should contact and how to get your professional qualification recognised with them.
Insurance
If you are responsible for a business that sends staff abroad, check whether you need indemnity insurance for your employees.
General travel rules
Be sure to check the rules that apply to all travel to Europe. See travel or do business in Europe: Brexit guidance for the latest information and guidance. Rules include:
Passport validity
There are rules for British Citizen passport holders travelling to Europe. You should check that your passport meets validity rules, as you may need to renew it earlier than planned. How much time you need for your passport depends on the country you’re visiting. Check the entry requirements of the country you want to travel to. Allow up to 10 weeks for the renewal process. These rules do not apply to travel to Ireland.
Travel insurance and health cover
The European Health Insurance Card (EHIC) has been replaced by the Global Health Insurance Card (GHIC). If you have an existing EHIC you can continue to use it until the expiry date on the card. Once it expires, you'll need to apply for a UK GHIC to replace it. EHICs and GHICs are not an alternative to travel insurance. For further information, see travel insurance for UK citizens: a must-have for European trips.
See full information on getting the right travel insurance.
Driving in Europe
UK motorists driving their own vehicle to Europe may need to obtain a motor insurance Green Card and may need to display a UK sticker on their vehicle. See full information on driving in the EU. There are no additional requirements if you are hiring a car in Europe.
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International business travel: employment contracts and policies
Make sure your employment contracts and policies are correct before sending employees overseas.
As an employer, you can ask your employees to work in another country for your company, but if this is a likely requirement it should be written into the employment contract.
Amending employment contracts
If necessary, amend your employment contracts to detail this need for international business travel, but remember, there are rules you must observe when you change an employee's terms of employment.
Consider including a clause in your employee's contract that deals with business trips, for example: 'during the term of this agreement, you are expected to work internationally, but not for more than 31 days at a time'.
Unless circumstances are exceptional, an employee can't easily refuse to work in a different country if this requirement is written into their employment contract.
If the employee is working abroad for longer, specific requirements would need to be mentioned, eg applicable laws and payments. However, the wording of the clause would depend on the specific circumstances of the job and the employee.
Effective employment policies for business travel
You should have a policy that details employee responsibilities while working overseas. This should be included in your staff handbook.
It should clearly define what represents unacceptable behaviour when travelling for business. Employees should know that if they are guilty of unacceptable behaviour, they will be dealt with through your existing disciplinary procedures. See disciplinary procedures, hearings and appeals.
Your policy should also explain other important topics such as claiming expenses, time-off in lieu if applicable, working hours, sickness, emergency procedures and driving.
See how to set up employment policies for your business.
Making business travel more convenient
Working in other countries can be less convenient for employees with family or care commitments. Give employees as much notice as possible ahead of business trips.
Where feasible, responsibility for overseas trips should be shared between employees. Also, consider ways of minimising the impact on other staff while colleagues are away on business trips.
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International business travel: working hours and pay
Working hours and pay issues employers need to be aware of when asking staff to travel abroad on business.
While working in other countries, employees can rightly expect to work the same hours and receive the same pay as specified in their employment contract.
Overtime and time in lieu of business travel
If it is usual practice for your business to pay overtime, employees can claim overtime where applicable. See manage overtime.
You might agree to give employees time off in lieu of days worked in addition to those specified in their employment contract. This might also be applied to time spent travelling for business purposes. Such provisions should be explained within your employment handbook. See overtime and time off in lieu.
Employers have a legal responsibility to make sure employees do not work excessive hours. Employees should also be encouraged to take their statutory rest breaks.
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International business travel: health and safety
Learn more about health and safety and limit your risks before you send employees overseas.
As an employer, you have a legal responsibility to safeguard the health and safety of your employees. Therefore, on a trip-by-trip basis, you should assess the potential risks facing employees who need to travel to other countries to work for your business. See foreign travel advice for information on specific countries.
See health and safety basics for business and health and safety risk assessment.
Medical preparation for business travel
You must also be sure employees are fit to travel and work abroad. Before journeying to certain countries, vaccinations may be required. Staff who plan to travel for business should make an appointment with a GP at least six weeks before travelling to find out whether they need any immunisations or medication. Find out whether the employee needs to be aware of any specific health risks, eg, malaria, and make sure they have the necessary medication. Foreign travel advice.
If the employee is taking prescribed medication, check that it is legal in the destination to which they are travelling. Be sure to provide general health advice where necessary, such as the need to drink plenty of clean, bottled water when visiting hot countries.
Health insurance
The UK Global Health Insurance Card (UK GHIC) has replaced the existing European Health Insurance Card (EHIC). The EHIC or UK GHIC will be valid if staff are travelling to an EU country. If staff have a UK EHIC, it will be valid until the expiry date on the card. Once it expires, they’ll need to apply for a UK GHIC to replace it. Apply for a UK Global Health Insurance Card.
You can use a UK passport to get medically necessary healthcare in Norway if you're a UK resident.
The UK GHIC is not a replacement for travel insurance. You should have private travel and medical insurance for the duration of your trip.
You must make sure employees are adequately insured against illness and injury while working in different countries. You should seek professional advice on this. See foreign travel insurance.
Employees must also know what to do in the event of a medical emergency. Details should be included in your employment policies. Storing the number of local emergency services (ie, the overseas equivalent of 999) into a mobile phone is wise. You should have procedures in place should an employee suffer illness or injury while travelling for business.
Staying safe when travelling for business
As in the UK, the key to staying safe while overseas is not taking risks. Employees should not travel to unfamiliar places or show too much trust in strangers. Nor should they accept lifts or other offers (eg, guided tours).
Valuable possessions should not be displayed in public, because it increases the chances of being robbed. Passports, valuables and credit cards (at least one) should be kept in the hotel safe. Carrying excessive cash is inadvisable. Money should be kept hidden.
Employees should be careful when taking photographs, videos or using binoculars. These activities might be misunderstood, especially near police or military installations. Full cooperation with local police and official agencies is advised.
Emergency measures when abroad
If money, a passport or anything else is stolen or an assault or serious crime takes place, it must be reported to the local police immediately. For example, you may need to provide a police report if you wish to claim insurance for lost or stolen goods.
Any stolen credit cards or traveller's cheques should be cancelled straight away.
In the event of a serious emergency, you can call the Foreign, Commonwealth and Development Office (FCDO) helpline on Tel 020 7008 5000.
Depending on the circumstances and if travelling on a UK passport, the British Embassy may be able to, for example:
- issue replacement passports
- provide help if your employee has been a victim of a crime or is in the hospital
- provide details of local lawyers, interpreters, doctors or funeral directors
Worldwide British consulates and embassies.
An employee may alternatively be travelling on an Irish passport, in which case they should contact the Irish embassy or consulate in the location they are in if they need consular assistance when abroad.
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International business travel: advance research and planning
Get your research and planning right to ensure the trip is a success.
Having as much advance notice as possible of an overseas trip enables you to make cost-efficient travel and accommodation arrangements.
Make sure employees have valid passports and ensure you leave enough time to apply for a visa if necessary. See business travel to Europe.
Ensure you have comprehensive insurance, covering personal accidents, medical and emergency medical care, cancellations, delays, theft or loss of property, vehicle use, etc. See international business travel: health and safety.
Also, check that employees have a mobile phone, laptop, business cards, sufficient marketing material, access to money or a credit card and anything else they might need to make their business trip a success.
Clarifying business trip objectives
Brief employees on the objectives of their business trip before they leave. Make sure the employee has set up meetings or checked clients' needs before they depart. Advance communication (by phone or email) from the UK should be used to set up meetings or check specific client needs. The employee should take with them confirmation of any appointments.
Drawing up a detailed itinerary is a must if the business trip's objectives are to be achieved. Make sure you have a copy so that you know where the employee will be and when. Encourage them to contact you on a regular basis to keep you informed of their progress.
Local knowledge of local laws and cultures
Ahead of the business trip, both you and your employee should learn more about the destination, particularly any potential threats to their health or personal safety. To avoid mishaps and the possibility of causing any offence, check key cultural and business dos and don'ts. The employee must be mindful of laws that are different to those in the UK, eg alcohol consumption.
The employee must also make sure they comply with UK law, as it is possible to be prosecuted for some crimes even if the crime did not take place in the UK.
See how to avoid corruption and bribery overseas.
In addition, if the Foreign, Commonwealth and Development Office (FCDO) advises against travelling to certain regions, it's wise to heed such warnings. See foreign travel advice.
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International business travel: expenses
Why keeping receipts for overseas expenditure is essential to claiming expenses for business travel.
Employers are advised to find out which expenses can be classed as allowances and whether money received by employees is subject to taxation. Expenses and benefits: travel and subsistence.
Tax and expenses when travelling for business purposes
Before travelling on business, employees should know which costs are allowable under the tax rules. The tax rules give relief for certain expenses incurred by employees who travel abroad on business. In general, employers can meet or reimburse the actual cost of subsistence expenses and other incidental expenses without the employee incurring a tax charge. See travel and overnight expenses.
Overseas business travel: accommodation and subsistence benchmark rates
Employers can use benchmark rates published by HM Revenue & Customs (HMRC) when paying accommodation and subsistence expenses to employees travelling overseas. See expenses rates for employees travelling outside the UK.
Accommodation and subsistence payments paid or reimbursed at or below the published rates will not be liable for income tax or National Insurance contributions for employees who travel abroad.
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International business travel: bringing goods or cash on your journey
Restrictions and declarations that may be required when bringing goods and currency on business trips.
There are certain goods that cannot be brought back into the UK, even if they are freely available overseas. Employees need to be mindful of banned and restricted goods before returning to the UK. Some restricted goods can be brought in provided that a licence is granted.
Employees must be reminded that attempting to conceal banned or restricted goods in personal luggage can have severe legal consequences.
Travelling from Great Britain and Northern Ireland
If you’re travelling from Great Britain (England, Wales or Scotland) to Northern Ireland, you do not need to declare your goods if both of the following apply:
- you’re a UK resident
- you have already paid both VAT and excise duty (alcohol and tobacco only) on the goods in Great Britain
You may need to declare your goods if any of the following apply:
- you’re not a UK resident
- you’re taking in alcohol or tobacco over your allowances for Northern Ireland and excise duty has not been paid on them in Great Britain
- you’re taking in goods worth more than £390 and you have not paid VAT on them in Great Britain
Check if you need to declare your goods.
Travelling from Northern Ireland to Great Britain
If you’re travelling from Northern Ireland to Great Britain (England, Wales or Scotland), you do not have to declare any goods.
You’ll need to pay Import VAT on any goods you buy in Northern Ireland from shops that offer tax-free shopping under the VAT Retail Export Scheme.
Travelling in the EU
You can bring cash to the UK from an EU country; you do not need to declare it.
You may need to declare cash you take into EU countries - check with the authorities in the country you’re travelling to.
Travelling outside the EU
You must declare cash of €10,000 or more (or the equivalent in another currency) if you take it between the UK and any non-EU country.
Cash includes:
- notes and coins
- bankers’ drafts
- travellers’ cheques
- cheques (including travellers’ cheques) that are signed but not made out to a person or organisation
Declare cash
You can make a cash declaration online up to 72 hours before you travel. For further information, see taking cash in and out of Northern Ireland.
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Renewing your Frontier Worker permit
Frontier Worker permit - who can apply
Who can apply for a Frontier Worker permit.
You can only apply for a Frontier Worker permit if you’re from the EU, Switzerland, Norway, Iceland, or Liechtenstein, and you:
- live outside the UK
- meet the requirements for working in the UK
Living outside the UK
You must live ‘primarily’ outside of the UK. How you meet this requirement depends on how much time you’ve spent here since 1 January 2020.
You’ll be eligible if you’ve spent less than 180 days in total in the UK over the course of any 12-month period.
If you’ve spent 180 days or more in the UK within 12 months
You’ll still be eligible if, in that 12-month period, you returned to the country you live in at least either:
- once every 6 months
- twice in the 12-month period
You’ll still be able to apply if there are exceptional circumstances, meaning you could not travel to your country of residence in this period, such as an illness or accident.
Working in the UK
You must:
- have started working in the UK while living elsewhere on or before 31 December 2020, either as an employed or self-employed person
- do eligible work
- usually have worked in the UK (as an employed or self-employed person) at least once every 12 months since you started working here
Eligible work
You’ll be eligible as long as your work in the UK is ‘genuine and effective’. This means it must be more than small, one-off tasks, such as:
- an interview
- taking part in a one-off competition or audition
- signing a contract
If you’re not sure if your work is eligible, the Home Office has guidance on what counts as genuine and effective work.
If you’ve been unable to work or unemployed in the UK during a 12-month period
You might still be eligible if you’ve been unemployed or not worked during this time because you were:
- temporarily unable to work because of an illness or accident
- temporarily unable to work because you were pregnant or had given birth
- voluntarily unemployed and doing vocational training related to your last occupation
- involuntarily unemployed, and either looking for work in the UK or doing vocational training
This is known as having ‘retained worker’ or ‘retained self-employed person’ status.
If you became involuntarily unemployed and are looking for work, you’ll keep your status for:
- 6 months if you worked in the UK for less than a year before becoming unemployed
- as long as you continue to look for work, if you worked in the UK for a year or more before becoming unemployed
You’ll need to be registered as a jobseeker with an employment office (such as Jobcentre Plus) and provide evidence that you’re looking for work in the UK.
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Frontier Worker permit - how to apply
How to apply for the Frontier Worker permit.
You must apply online.
Once you’ve started your application, you can save your form and complete it later.
Documents you’ll need to apply
When you apply, you’ll need a valid passport or national identity card.
You’ll be told which documents you need to provide when you apply. Some depend on whether you’re employed or self-employed, for example:
- an employment contract, or contracts to work in the UK
- payslips or copies of invoices for work carried out in the UK
If you have ‘retained’ status, you’ll be asked for evidence of which criteria you meet. For example, a letter from a doctor if you have an illness, or copies of recent job applications if you’re unemployed and seeking work.
The Home Office has more examples of the types of evidence you will be asked for.
How you’ll prove your identity
As part of your application, you’ll need to prove your identity. How you do this depends on what identity document you use and whether you can use the UK Immigration: ID check app.
You’ll either:
- use the ‘UK Immigration: ID Check’ app to scan your identity document (you’ll also create or sign into your UK Visas and Immigration account)
- have your photograph and fingerprints taken at a visa application centre (if you’re applying from outside the UK and cannot use the smartphone app)
- have your photograph taken at a UK Visa and Citizenship Application Services (UKVCAS) service point (if you’re applying from inside the UK and cannot use the smartphone app)
You’ll be told what you need to do when you apply.
Apply from outside the UK
Apply online for your Frontier Worker permit.
Apply from inside the UKApply online for your Frontier Worker permit.
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Frontier Worker permit - after you have applied
What happens after you have applied for a Frontier Worker permit.
If you need to change something in your application after you’ve sent it contact UK Visas and Immigration (UKVI).
You can ask to cancel your application by following the same process as cancelling a visa or citizenship application.
If your application is successful
You’ll be sent a decision notice saying your application has been approved.
If you applied using the ‘UK Immigration: ID check’ app, you’ll be issued a digital version of your permit.
If you do not use the smartphone app to apply, you’ll either be sent:
- a physical version of the permit (if you applied inside the UK)
- an email explaining how you can come to the UK and collect your permit (if you applied outside the UK)
Your permit will last for 5 years, or 2 years if you apply with ‘retained’ status.
When you’re working in the UK
You’ll usually have to pay tax on your UK income.
Check if you’ll need to pay social security contributions in the UK or in the country you live in.
You can change jobs or move from being employed to self-employed in the UK without needing to tell the Home Office.
You need to tell the Home Office if you stop working in the UK and do not meet one of the retained status criteria.
Reporting a problem with your physical permit
Your permit should arrive within 10 days of receiving the decision notice about your application. You should get an email with information about your permit being sent to you.
If your permit does not arrive, you should first contact the delivery service.
If you cannot resolve the issue with the delivery service, and it has been more than 10 days since you received your decision notice, you should contact the Home Office.
You’ll also need to tell the Home Office if:
- you did not get an email from UKVI with your permit delivery information
- your permit has a mistake on it (for example your name, date of birth, or gender is wrong)
- your permit gets lost, stolen or damaged
You can report your problem by phone. You’ll need:
- your full name, date of birth and nationality
- your Home Office reference number (this is in the email you got with your application decision)
- an email address or UK postal address
You can get someone to report for you, for example a legal representative or employer. The phone number is different if someone is reporting on your behalf.
If you’re inside the UK
Telephone: 0300 123 7379 Monday to Friday (excluding bank holidays), 8am to 8pm Saturday and Sunday, 9:30am to 4:30pm
Find out about call chargesIf you’re outside the UK
Telephone: +44 (0)203 080 0010 Monday to Friday (excluding bank holidays), 8am to 8pm Saturday and Sunday, 9:30am to 4:30pm
Find out about call chargesIf you’re from an organisation helping others to apply
Telephone: 0300 790 0566 Monday to Friday (excluding bank holidays), 8am to 8pm Saturday and Sunday, 9:30am to 4:30pm
Find out about call chargesIf your application is unsuccessful
You’ll get a decision notice explaining why it was refused. It will explain if you have the right to either an:
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Renewing your Frontier Worker permit
How you can renew your Frontier Worker permit.
When you renew your permit, you’ll need to show that you continued to meet the eligibility requirements over the period of time since you last applied.
If you’re not employed or self-employed at the point you apply to renew, or you’re temporarily unable to work, you’ll still be able to apply for a 2-year permit as someone with ‘retained’ status (as long as you meet the requirements).
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Frontier Worker permit - after you have applied
Frontier Worker permit - who can apply
Who can apply for a Frontier Worker permit.
You can only apply for a Frontier Worker permit if you’re from the EU, Switzerland, Norway, Iceland, or Liechtenstein, and you:
- live outside the UK
- meet the requirements for working in the UK
Living outside the UK
You must live ‘primarily’ outside of the UK. How you meet this requirement depends on how much time you’ve spent here since 1 January 2020.
You’ll be eligible if you’ve spent less than 180 days in total in the UK over the course of any 12-month period.
If you’ve spent 180 days or more in the UK within 12 months
You’ll still be eligible if, in that 12-month period, you returned to the country you live in at least either:
- once every 6 months
- twice in the 12-month period
You’ll still be able to apply if there are exceptional circumstances, meaning you could not travel to your country of residence in this period, such as an illness or accident.
Working in the UK
You must:
- have started working in the UK while living elsewhere on or before 31 December 2020, either as an employed or self-employed person
- do eligible work
- usually have worked in the UK (as an employed or self-employed person) at least once every 12 months since you started working here
Eligible work
You’ll be eligible as long as your work in the UK is ‘genuine and effective’. This means it must be more than small, one-off tasks, such as:
- an interview
- taking part in a one-off competition or audition
- signing a contract
If you’re not sure if your work is eligible, the Home Office has guidance on what counts as genuine and effective work.
If you’ve been unable to work or unemployed in the UK during a 12-month period
You might still be eligible if you’ve been unemployed or not worked during this time because you were:
- temporarily unable to work because of an illness or accident
- temporarily unable to work because you were pregnant or had given birth
- voluntarily unemployed and doing vocational training related to your last occupation
- involuntarily unemployed, and either looking for work in the UK or doing vocational training
This is known as having ‘retained worker’ or ‘retained self-employed person’ status.
If you became involuntarily unemployed and are looking for work, you’ll keep your status for:
- 6 months if you worked in the UK for less than a year before becoming unemployed
- as long as you continue to look for work, if you worked in the UK for a year or more before becoming unemployed
You’ll need to be registered as a jobseeker with an employment office (such as Jobcentre Plus) and provide evidence that you’re looking for work in the UK.
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Frontier Worker permit - how to apply
How to apply for the Frontier Worker permit.
You must apply online.
Once you’ve started your application, you can save your form and complete it later.
Documents you’ll need to apply
When you apply, you’ll need a valid passport or national identity card.
You’ll be told which documents you need to provide when you apply. Some depend on whether you’re employed or self-employed, for example:
- an employment contract, or contracts to work in the UK
- payslips or copies of invoices for work carried out in the UK
If you have ‘retained’ status, you’ll be asked for evidence of which criteria you meet. For example, a letter from a doctor if you have an illness, or copies of recent job applications if you’re unemployed and seeking work.
The Home Office has more examples of the types of evidence you will be asked for.
How you’ll prove your identity
As part of your application, you’ll need to prove your identity. How you do this depends on what identity document you use and whether you can use the UK Immigration: ID check app.
You’ll either:
- use the ‘UK Immigration: ID Check’ app to scan your identity document (you’ll also create or sign into your UK Visas and Immigration account)
- have your photograph and fingerprints taken at a visa application centre (if you’re applying from outside the UK and cannot use the smartphone app)
- have your photograph taken at a UK Visa and Citizenship Application Services (UKVCAS) service point (if you’re applying from inside the UK and cannot use the smartphone app)
You’ll be told what you need to do when you apply.
Apply from outside the UK
Apply online for your Frontier Worker permit.
Apply from inside the UKApply online for your Frontier Worker permit.
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Frontier Worker permit - after you have applied
What happens after you have applied for a Frontier Worker permit.
If you need to change something in your application after you’ve sent it contact UK Visas and Immigration (UKVI).
You can ask to cancel your application by following the same process as cancelling a visa or citizenship application.
If your application is successful
You’ll be sent a decision notice saying your application has been approved.
If you applied using the ‘UK Immigration: ID check’ app, you’ll be issued a digital version of your permit.
If you do not use the smartphone app to apply, you’ll either be sent:
- a physical version of the permit (if you applied inside the UK)
- an email explaining how you can come to the UK and collect your permit (if you applied outside the UK)
Your permit will last for 5 years, or 2 years if you apply with ‘retained’ status.
When you’re working in the UK
You’ll usually have to pay tax on your UK income.
Check if you’ll need to pay social security contributions in the UK or in the country you live in.
You can change jobs or move from being employed to self-employed in the UK without needing to tell the Home Office.
You need to tell the Home Office if you stop working in the UK and do not meet one of the retained status criteria.
Reporting a problem with your physical permit
Your permit should arrive within 10 days of receiving the decision notice about your application. You should get an email with information about your permit being sent to you.
If your permit does not arrive, you should first contact the delivery service.
If you cannot resolve the issue with the delivery service, and it has been more than 10 days since you received your decision notice, you should contact the Home Office.
You’ll also need to tell the Home Office if:
- you did not get an email from UKVI with your permit delivery information
- your permit has a mistake on it (for example your name, date of birth, or gender is wrong)
- your permit gets lost, stolen or damaged
You can report your problem by phone. You’ll need:
- your full name, date of birth and nationality
- your Home Office reference number (this is in the email you got with your application decision)
- an email address or UK postal address
You can get someone to report for you, for example a legal representative or employer. The phone number is different if someone is reporting on your behalf.
If you’re inside the UK
Telephone: 0300 123 7379 Monday to Friday (excluding bank holidays), 8am to 8pm Saturday and Sunday, 9:30am to 4:30pm
Find out about call chargesIf you’re outside the UK
Telephone: +44 (0)203 080 0010 Monday to Friday (excluding bank holidays), 8am to 8pm Saturday and Sunday, 9:30am to 4:30pm
Find out about call chargesIf you’re from an organisation helping others to apply
Telephone: 0300 790 0566 Monday to Friday (excluding bank holidays), 8am to 8pm Saturday and Sunday, 9:30am to 4:30pm
Find out about call chargesIf your application is unsuccessful
You’ll get a decision notice explaining why it was refused. It will explain if you have the right to either an:
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Renewing your Frontier Worker permit
How you can renew your Frontier Worker permit.
When you renew your permit, you’ll need to show that you continued to meet the eligibility requirements over the period of time since you last applied.
If you’re not employed or self-employed at the point you apply to renew, or you’re temporarily unable to work, you’ll still be able to apply for a 2-year permit as someone with ‘retained’ status (as long as you meet the requirements).
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Frontier Worker permit - how to apply
Frontier Worker permit - who can apply
Who can apply for a Frontier Worker permit.
You can only apply for a Frontier Worker permit if you’re from the EU, Switzerland, Norway, Iceland, or Liechtenstein, and you:
- live outside the UK
- meet the requirements for working in the UK
Living outside the UK
You must live ‘primarily’ outside of the UK. How you meet this requirement depends on how much time you’ve spent here since 1 January 2020.
You’ll be eligible if you’ve spent less than 180 days in total in the UK over the course of any 12-month period.
If you’ve spent 180 days or more in the UK within 12 months
You’ll still be eligible if, in that 12-month period, you returned to the country you live in at least either:
- once every 6 months
- twice in the 12-month period
You’ll still be able to apply if there are exceptional circumstances, meaning you could not travel to your country of residence in this period, such as an illness or accident.
Working in the UK
You must:
- have started working in the UK while living elsewhere on or before 31 December 2020, either as an employed or self-employed person
- do eligible work
- usually have worked in the UK (as an employed or self-employed person) at least once every 12 months since you started working here
Eligible work
You’ll be eligible as long as your work in the UK is ‘genuine and effective’. This means it must be more than small, one-off tasks, such as:
- an interview
- taking part in a one-off competition or audition
- signing a contract
If you’re not sure if your work is eligible, the Home Office has guidance on what counts as genuine and effective work.
If you’ve been unable to work or unemployed in the UK during a 12-month period
You might still be eligible if you’ve been unemployed or not worked during this time because you were:
- temporarily unable to work because of an illness or accident
- temporarily unable to work because you were pregnant or had given birth
- voluntarily unemployed and doing vocational training related to your last occupation
- involuntarily unemployed, and either looking for work in the UK or doing vocational training
This is known as having ‘retained worker’ or ‘retained self-employed person’ status.
If you became involuntarily unemployed and are looking for work, you’ll keep your status for:
- 6 months if you worked in the UK for less than a year before becoming unemployed
- as long as you continue to look for work, if you worked in the UK for a year or more before becoming unemployed
You’ll need to be registered as a jobseeker with an employment office (such as Jobcentre Plus) and provide evidence that you’re looking for work in the UK.
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Frontier Worker permit - how to apply
How to apply for the Frontier Worker permit.
You must apply online.
Once you’ve started your application, you can save your form and complete it later.
Documents you’ll need to apply
When you apply, you’ll need a valid passport or national identity card.
You’ll be told which documents you need to provide when you apply. Some depend on whether you’re employed or self-employed, for example:
- an employment contract, or contracts to work in the UK
- payslips or copies of invoices for work carried out in the UK
If you have ‘retained’ status, you’ll be asked for evidence of which criteria you meet. For example, a letter from a doctor if you have an illness, or copies of recent job applications if you’re unemployed and seeking work.
The Home Office has more examples of the types of evidence you will be asked for.
How you’ll prove your identity
As part of your application, you’ll need to prove your identity. How you do this depends on what identity document you use and whether you can use the UK Immigration: ID check app.
You’ll either:
- use the ‘UK Immigration: ID Check’ app to scan your identity document (you’ll also create or sign into your UK Visas and Immigration account)
- have your photograph and fingerprints taken at a visa application centre (if you’re applying from outside the UK and cannot use the smartphone app)
- have your photograph taken at a UK Visa and Citizenship Application Services (UKVCAS) service point (if you’re applying from inside the UK and cannot use the smartphone app)
You’ll be told what you need to do when you apply.
Apply from outside the UK
Apply online for your Frontier Worker permit.
Apply from inside the UKApply online for your Frontier Worker permit.
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Frontier Worker permit - after you have applied
What happens after you have applied for a Frontier Worker permit.
If you need to change something in your application after you’ve sent it contact UK Visas and Immigration (UKVI).
You can ask to cancel your application by following the same process as cancelling a visa or citizenship application.
If your application is successful
You’ll be sent a decision notice saying your application has been approved.
If you applied using the ‘UK Immigration: ID check’ app, you’ll be issued a digital version of your permit.
If you do not use the smartphone app to apply, you’ll either be sent:
- a physical version of the permit (if you applied inside the UK)
- an email explaining how you can come to the UK and collect your permit (if you applied outside the UK)
Your permit will last for 5 years, or 2 years if you apply with ‘retained’ status.
When you’re working in the UK
You’ll usually have to pay tax on your UK income.
Check if you’ll need to pay social security contributions in the UK or in the country you live in.
You can change jobs or move from being employed to self-employed in the UK without needing to tell the Home Office.
You need to tell the Home Office if you stop working in the UK and do not meet one of the retained status criteria.
Reporting a problem with your physical permit
Your permit should arrive within 10 days of receiving the decision notice about your application. You should get an email with information about your permit being sent to you.
If your permit does not arrive, you should first contact the delivery service.
If you cannot resolve the issue with the delivery service, and it has been more than 10 days since you received your decision notice, you should contact the Home Office.
You’ll also need to tell the Home Office if:
- you did not get an email from UKVI with your permit delivery information
- your permit has a mistake on it (for example your name, date of birth, or gender is wrong)
- your permit gets lost, stolen or damaged
You can report your problem by phone. You’ll need:
- your full name, date of birth and nationality
- your Home Office reference number (this is in the email you got with your application decision)
- an email address or UK postal address
You can get someone to report for you, for example a legal representative or employer. The phone number is different if someone is reporting on your behalf.
If you’re inside the UK
Telephone: 0300 123 7379 Monday to Friday (excluding bank holidays), 8am to 8pm Saturday and Sunday, 9:30am to 4:30pm
Find out about call chargesIf you’re outside the UK
Telephone: +44 (0)203 080 0010 Monday to Friday (excluding bank holidays), 8am to 8pm Saturday and Sunday, 9:30am to 4:30pm
Find out about call chargesIf you’re from an organisation helping others to apply
Telephone: 0300 790 0566 Monday to Friday (excluding bank holidays), 8am to 8pm Saturday and Sunday, 9:30am to 4:30pm
Find out about call chargesIf your application is unsuccessful
You’ll get a decision notice explaining why it was refused. It will explain if you have the right to either an:
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/content/frontier-worker-permit-after-you-have-applied
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Renewing your Frontier Worker permit
How you can renew your Frontier Worker permit.
When you renew your permit, you’ll need to show that you continued to meet the eligibility requirements over the period of time since you last applied.
If you’re not employed or self-employed at the point you apply to renew, or you’re temporarily unable to work, you’ll still be able to apply for a 2-year permit as someone with ‘retained’ status (as long as you meet the requirements).
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Frontier Worker permit - who can apply
Frontier Worker permit - who can apply
Who can apply for a Frontier Worker permit.
You can only apply for a Frontier Worker permit if you’re from the EU, Switzerland, Norway, Iceland, or Liechtenstein, and you:
- live outside the UK
- meet the requirements for working in the UK
Living outside the UK
You must live ‘primarily’ outside of the UK. How you meet this requirement depends on how much time you’ve spent here since 1 January 2020.
You’ll be eligible if you’ve spent less than 180 days in total in the UK over the course of any 12-month period.
If you’ve spent 180 days or more in the UK within 12 months
You’ll still be eligible if, in that 12-month period, you returned to the country you live in at least either:
- once every 6 months
- twice in the 12-month period
You’ll still be able to apply if there are exceptional circumstances, meaning you could not travel to your country of residence in this period, such as an illness or accident.
Working in the UK
You must:
- have started working in the UK while living elsewhere on or before 31 December 2020, either as an employed or self-employed person
- do eligible work
- usually have worked in the UK (as an employed or self-employed person) at least once every 12 months since you started working here
Eligible work
You’ll be eligible as long as your work in the UK is ‘genuine and effective’. This means it must be more than small, one-off tasks, such as:
- an interview
- taking part in a one-off competition or audition
- signing a contract
If you’re not sure if your work is eligible, the Home Office has guidance on what counts as genuine and effective work.
If you’ve been unable to work or unemployed in the UK during a 12-month period
You might still be eligible if you’ve been unemployed or not worked during this time because you were:
- temporarily unable to work because of an illness or accident
- temporarily unable to work because you were pregnant or had given birth
- voluntarily unemployed and doing vocational training related to your last occupation
- involuntarily unemployed, and either looking for work in the UK or doing vocational training
This is known as having ‘retained worker’ or ‘retained self-employed person’ status.
If you became involuntarily unemployed and are looking for work, you’ll keep your status for:
- 6 months if you worked in the UK for less than a year before becoming unemployed
- as long as you continue to look for work, if you worked in the UK for a year or more before becoming unemployed
You’ll need to be registered as a jobseeker with an employment office (such as Jobcentre Plus) and provide evidence that you’re looking for work in the UK.
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Frontier Worker permit - how to apply
How to apply for the Frontier Worker permit.
You must apply online.
Once you’ve started your application, you can save your form and complete it later.
Documents you’ll need to apply
When you apply, you’ll need a valid passport or national identity card.
You’ll be told which documents you need to provide when you apply. Some depend on whether you’re employed or self-employed, for example:
- an employment contract, or contracts to work in the UK
- payslips or copies of invoices for work carried out in the UK
If you have ‘retained’ status, you’ll be asked for evidence of which criteria you meet. For example, a letter from a doctor if you have an illness, or copies of recent job applications if you’re unemployed and seeking work.
The Home Office has more examples of the types of evidence you will be asked for.
How you’ll prove your identity
As part of your application, you’ll need to prove your identity. How you do this depends on what identity document you use and whether you can use the UK Immigration: ID check app.
You’ll either:
- use the ‘UK Immigration: ID Check’ app to scan your identity document (you’ll also create or sign into your UK Visas and Immigration account)
- have your photograph and fingerprints taken at a visa application centre (if you’re applying from outside the UK and cannot use the smartphone app)
- have your photograph taken at a UK Visa and Citizenship Application Services (UKVCAS) service point (if you’re applying from inside the UK and cannot use the smartphone app)
You’ll be told what you need to do when you apply.
Apply from outside the UK
Apply online for your Frontier Worker permit.
Apply from inside the UKApply online for your Frontier Worker permit.
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Frontier Worker permit - after you have applied
What happens after you have applied for a Frontier Worker permit.
If you need to change something in your application after you’ve sent it contact UK Visas and Immigration (UKVI).
You can ask to cancel your application by following the same process as cancelling a visa or citizenship application.
If your application is successful
You’ll be sent a decision notice saying your application has been approved.
If you applied using the ‘UK Immigration: ID check’ app, you’ll be issued a digital version of your permit.
If you do not use the smartphone app to apply, you’ll either be sent:
- a physical version of the permit (if you applied inside the UK)
- an email explaining how you can come to the UK and collect your permit (if you applied outside the UK)
Your permit will last for 5 years, or 2 years if you apply with ‘retained’ status.
When you’re working in the UK
You’ll usually have to pay tax on your UK income.
Check if you’ll need to pay social security contributions in the UK or in the country you live in.
You can change jobs or move from being employed to self-employed in the UK without needing to tell the Home Office.
You need to tell the Home Office if you stop working in the UK and do not meet one of the retained status criteria.
Reporting a problem with your physical permit
Your permit should arrive within 10 days of receiving the decision notice about your application. You should get an email with information about your permit being sent to you.
If your permit does not arrive, you should first contact the delivery service.
If you cannot resolve the issue with the delivery service, and it has been more than 10 days since you received your decision notice, you should contact the Home Office.
You’ll also need to tell the Home Office if:
- you did not get an email from UKVI with your permit delivery information
- your permit has a mistake on it (for example your name, date of birth, or gender is wrong)
- your permit gets lost, stolen or damaged
You can report your problem by phone. You’ll need:
- your full name, date of birth and nationality
- your Home Office reference number (this is in the email you got with your application decision)
- an email address or UK postal address
You can get someone to report for you, for example a legal representative or employer. The phone number is different if someone is reporting on your behalf.
If you’re inside the UK
Telephone: 0300 123 7379 Monday to Friday (excluding bank holidays), 8am to 8pm Saturday and Sunday, 9:30am to 4:30pm
Find out about call chargesIf you’re outside the UK
Telephone: +44 (0)203 080 0010 Monday to Friday (excluding bank holidays), 8am to 8pm Saturday and Sunday, 9:30am to 4:30pm
Find out about call chargesIf you’re from an organisation helping others to apply
Telephone: 0300 790 0566 Monday to Friday (excluding bank holidays), 8am to 8pm Saturday and Sunday, 9:30am to 4:30pm
Find out about call chargesIf your application is unsuccessful
You’ll get a decision notice explaining why it was refused. It will explain if you have the right to either an:
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Source URL
/content/frontier-worker-permit-after-you-have-applied
Links
Renewing your Frontier Worker permit
How you can renew your Frontier Worker permit.
When you renew your permit, you’ll need to show that you continued to meet the eligibility requirements over the period of time since you last applied.
If you’re not employed or self-employed at the point you apply to renew, or you’re temporarily unable to work, you’ll still be able to apply for a 2-year permit as someone with ‘retained’ status (as long as you meet the requirements).
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Getting an apprentice started
In this guide:
- Apprenticeships: delivering work-based training and qualifications to employees
- Apprenticeships explained for employers
- Apprenticeships qualifications explained for employers
- Finances and funding for Apprenticeships
- Business benefits of apprenticeships
- Company testimonies for apprenticeships
- Getting an apprentice started
- Taking on and developing an apprentice - Mivan Ltd
Apprenticeships explained for employers
Apprenticeships in Northern Ireland is a demand-led, work-based programme designed around the needs of employers.
ApprenticeshipsNI is a work-based programme designed around the needs of employers that offers recognised training and qualifications to new and existing employees taking on new roles that require lots of training and development. The programme offers a wide range of apprenticeships at Level 2 and Level 3.
Opportunities are also available through Higher Level Apprenticeships for new employees or existing employees in a new job role wishing to gain qualifications from Level 4 to Level 7.
Who is eligible to take part in Apprenticeships?
Apprenticeships are open to new employees or existing employees taking on a new role within a Northern Ireland-based company.
Your apprentice needs to:
- be the minimum school leaving age in Northern Ireland
- be about to take up permanent paid employment as an apprentice with a Northern Ireland-based company, or be an existing employee in a Northern Ireland-based company who is about to undertake a new role that requires significant training and development
- employed by national companies that have operations in Northern Ireland who are employed at least 50 per cent of their time in Northern Ireland and completing their directed training in Northern Ireland with an approved training contractor
- be permanently contracted to work a minimum of 21 hours per week (which includes time for 'off-the-job' training)
- meet the entry requirements of their chosen occupation; some apprenticeships require, for example, General Certificates of Secondary Education (GCSEs)
Your Higher Level Apprentice needs to, as a minimum:
- be employed or be about to take up permanent paid employment as an apprentice, or be an existing employee moving to a new job role, with a Northern Ireland-based company
- work a minimum of 21 hours per week (which includes time for ‘off-the-job’ training)
- have achieved all necessary entry qualifications determined by the relevant sector
- pass any entry tests specified by the relevant sector
- be the minimum school leaving age in Northern Ireland
Third-country nationals, including European Union (EU), European Economic Area (EEA), and Swiss nationals, are eligible to undertake a Higher Level Apprenticeship/Level 2 or 3 Apprenticeship if they already have a right to live and work in the UK.
Legal responsibility for establishing that the apprentice has a right to live and work in the UK rests with the employer. See further guidance on working in Northern Ireland.
Apprenticeship training
An apprenticeship is a work-based training programme, most of the training is 'on-the-job' with you as the employer. This is usually four days a week. The rest is provided 'off-the-job', one day a week.
All of the Level 2 and Level 3 apprenticeship qualifications are set out in a framework and are available at Levels 2 and 3. They have been developed in liaison with industry representatives and are therefore tailored to ensure they meet the needs of your industry. Further information is available at:
What is a training contractor/provider?
A number of training contractors including the six local further education colleges and College of Agriculture, Food and Rural Enterprise (CAFRE) based across Northern Ireland have been contracted to deliver training in a variety of apprenticeships at Level 2 and Level 3. There are around 120 Level 2 or Level 3 apprenticeship frameworks to choose from.
Higher Level Apprenticeships are delivered through the six local further education colleges, the College of Agriculture, Food and Rural Enterprise (CAFRE), and the three local universities. There are over 70 Higher Level Apprenticeships programmes available.
A training contractor/provider will help your apprentice achieve the qualifications and teach them the knowledge and skills to complement what they learn from you.
The training contractor/provider will meet with you and your apprentice to discuss their training needs and will then develop a training programme with them. They will be with your apprentice every step of the way throughout the apprenticeship to support them and ensure that are making progress.
The following links provide a tool to search for training contractors for Level 2 and Level 3 ApprenticeshipsNI frameworks, and a list of Higher Level Apprenticeships training providers including contact details and training offered in your area.
- Search for ApprenticeshipsNI Level 2 and Level 3 training contractors
- Higher Level Apprenticeships training providers on the nidirect website
What if your apprentice needs additional support?
As the apprentices are in employment when they start on the programme the Disability Discrimination Act applies making it illegal for employers to subject disabled job seekers and employees to disability discrimination. This includes failing to comply with the important duty to make reasonable adjustments and subjecting disabled people to disability-related harassment.
There are programmes available through the Department for Communities to support people into and to sustain work and these can be put in place for any eligible apprentice. See work schemes and programmes for people with disabilities
If additional support is needed for your apprentice during their time on directed training, for example, if they have a disability, your training contractor/provider will organise this for you with specially trained support providers. They will work closely together on behalf of your apprentice so that he or she can benefit fully from the training programme.
Organisation Point Of Contact Address Contact Details Disability Action Karen Smith / Siobhan Winston Portside Business Park
189 Airport Road
Belfast
BT3 9EDTel. 028 9029 7874
Mob. 079 5160 1813
dss@disabilityaction.orgUlster Supported Employment Ltd. (USEL) Phil McFall 182-188 Cambrai Street
Belfast
BT13 3JHTel. 028 9035 6600
Fax. 028 9035 6611
Mob. 077 3934 8817
pmcfall@usel.co.ukClanrye Group Ltd Jim O'Hare Slieve Gullion
Forest Park
89 Dromintee Road
Killeavy
Newry
BT35 8SWTel. 028 3089 8119
Mob. 078 6674 6423
jim.ohare@clanryegroup.com
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Apprenticeships qualifications explained for employers
An apprenticeship can give your employee the training and qualifications they need to meet your business needs.
An apprenticeship can give your employees the training and qualifications they need to meet your business needs. The qualifications for Level 2 and Level 3 apprenticeships are set out in a frameworks, which have been developed in liaison with industry representatives to ensure they are tailored to meet the needs of your business sector.
Level 2 and 3 Apprenticeships
The ApprenticeshipsNI programme offers three possible apprenticeship routes: either a standalone Level 2 apprenticeship framework, or a standalone Level 3 apprenticeship framework, or a combination of both levels known as a "Level 3 with a Level 2 En Route" apprenticeship.
The framework level your apprentice will undertake depends on a range of factors including their previous experience, their current level of skills, previous qualifications they have achieved, and of course the level of development they require to competently fulfil their new role in your business.
As part of their apprenticeship your apprentice will be supported and trained by a training contractor or FE College who has been approved by DfE to deliver ApprenticeshipsNI training in that occupational area. A useful search tool is available to help you find a suitable training contractor:
The training contractor will assess your apprentice's level of skills and qualifications when they register them on the programme and will advise what framework level they judge is the most appropriate for your apprentice to begin at.
Your training contractor or FE college will discuss the apprentice's level of qualification and skills and suggest the level of entry to the programme.
- Level 2 apprenticeship frameworks
- Level 3 apprenticeship frameworks
- Apprenticeships explained for employers
The apprenticeship framework
An ApprenticeshipsNI framework sets out the requirements your apprentice must meet to achieve their Full Framework ApprenticeshipsNI Certificate at that level.
All frameworks include a knowledge-based qualification, a competency-based qualification, Essential Skills requirements, and any other qualification deemed mandatory by the industry for example the AM2 Test for electrotechnical industry.
A small number of frameworks have additional requirements such as previous qualifications or experience but these are clearly outlined where applicable.
Your training contractor will ensure that your apprentice is registered for the appropriate qualifications and supported appropriately to complete the requirements of the framework in full.
There are around 60 Level 2 ApprenticeshipsNI frameworks and around 60 Level 3 ApprenticeshipsNI frameworks currently available.
If the apprenticeship you wish to offer is not included in the list of current frameworks linked to above, then it is unfortunately not currently available through the ApprenticeshipsNI programme. There may be further apprenticeships frameworks added in the future.
Higher Level Apprenticeships
Higher Level Apprenticeships currently offer qualifications from Level 4 up to Level 7. The majority are at Level 5 (Foundation Degree or equivalent) with some offering Level 6 (Honours Degree) and Level 7 (Masters Degree). Higher Level Apprenticeships may be available in the future at Level 8 (Post Graduate Awards).
The qualifications required will depend on the level of apprenticeship being followed. Some apprenticeships require, for example, a General Certificate of Secondary Education (GCSEs) in order to be eligible to undertake the apprenticeship.
There are currently over 70 Higher Level Apprenticeships programmes to choose from, including childcare, computer science, electrical engineering, mechanical engineering, life sciences, hospitality and tourism, and accountancy.
For some there are minimum entry requirements, for example, A levels. Your chosen training provider can advise you and your apprentice on this.
How long does it take to complete an apprenticeship?
It usually takes up to two years to complete one level and up to four years to complete the two levels at Levels 2 and 3 depending on their complexity; however, they may be completed more quickly depending on the ability of the apprentice.
Higher Level Apprenticeships may vary depending on their complexity however they should normally take a minimum of two years to complete.
Framework provision is subject to confirmation.
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Finances and funding for Apprenticeships
An incentive payment will be available for employers whose employees successfully complete the Level 2 and Level 3 Apprenticeship programmes.
Funding for the directed (or "off-the-job") training element of Level 2, Level 3 apprenticeships, and Level 4 and Level 5 Higher Level Apprenticeships is provided by the Department for the Economy (DfE).
An Employer Incentive Payment is also available to employers whose employees successfully complete their Level 2 and/or Level 3 Apprenticeship framework. Employers must contract apprentices to work at least 21 hours per week (to include day release for directed training) and are responsible for paying their apprentices at least the National Minimum Wage rate for apprentices.
How much does training cost?
The costs of the directed ('off-the-job') training element of the apprenticeship are funded by DfE.
Higher level Apprenticeships
The Department for the Economy (DfE) will pay training provider costs for the 'off-the-job' training, however, the employer should pay the apprentice for the contracted hours including the day that they are training.
Employer Incentive Payments
Under the ApprenticeshipsNI programme an Employer Incentive Payment is available for employers whose apprentice successfully completes their full Level 2 or Level 3 apprenticeships framework. This incentive ranges from £558 to £1,674, depending on the complexity and level of the apprenticeship undertaken and the age of the apprentice on joining the programme. You will receive the payment upon the successful completion of your employee's apprenticeship framework.
What do I pay the apprentice?
Your apprentice will earn a wage agreed between yourself and them. It is important to remember that the National Minimum Wage (NMW) Regulations apply and that there are specific rates for apprentices and for different age groups.
The NMW is the minimum amount that workers in the UK are entitled to be paid. NMW rates are reviewed each year.
National Minimum Wage - hourly rates from 1 April 2025
- £12.21 - the National Living Wage for workers 21 years old and over
- £10.00 - the 18 to 20 years old rate
- £7.55 - the 16 to 17 years old rate for workers above school leaving age but under 18 years old
- £7.55 - the apprentice rate, for apprentices under 19 years old or 19 and over and in the first year of their apprenticeship (this rate does not apply to Higher Level Apprenticeships)
See National Minimum Wage and National Living Wage rates.
More useful links
- Download the apprenticeships employer advice leaflet (PDF, 987K)
- Department for the Economy response to Apprentice Levy consultation
- Advertise your apprenticeship opportunities on JobApplyNI
- Higher Level Apprenticeships Training Suppliers on the nidirect website
- Find your local Jobs and Benefits Office on the nidirect website
- Apprenticeship training contractors
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Business benefits of apprenticeships
Apprenticeships can help all types of businesses across a wide range of sectors harness fresh new talent.
Apprenticeships can help all types of businesses across a wide range of sectors harness fresh new talent. They can help equip your workforce with the practical skills and qualifications that your organisation needs now and in the future and you will enjoy the benefits of having a loyal and motivated workforce that you have trained to meet your own specific business requirements.
Many employers have reported that by employing apprentices they have seen growth and improvement in productivity in their business. As well as this, they feel a real sense of contributing to the skills needs of the Northern Ireland economy.
What are the benefits of employing an apprentice?
There are many benefits to you in employing an apprentice:
- the full costs of the directed (off-the-job) training element of the apprenticeship are funded by the Department for the Economy (DfE).
- an Employer Incentive Payment is available to employers when their apprentice achieves all the targeted qualifications on their Level 2 or Level 3 apprenticeship framework, ranging from £558 to £1,674 (depending on the complexity and level of the apprenticeship undertaken and the age of the apprentice on joining the programme) (note: the employer incentive does not apply to Higher Level Apprenticeships)
- the DfE funded training and reduced National Minimum Wage rate for apprentices (not HLAs) means it is more cost-effective to employ an apprentice rather than skilled staff, plus you can train them right from the start to use the tried and tested methods that work for your individual business
- you benefit from increased enthusiasm, motivation, and loyalty as your apprentice has sought out this career path
- the mixture of on and off-the-job training means your apprentice benefits from experienced staff who know how your business works, while also developing new skills and the latest techniques from qualified trainers by developing your staff to their full potential you can realise increased productivity, improved competitiveness, and a competent workforce
- apprentices can help fill skills gaps by developing the specialist skills that you require for your business and can help you and your business keep abreast of new technology
Sounds good in theory but does it work in real life?
Many Northern Ireland companies have successfully trained apprentices through the ApprenticeshipsNI and Higher Level Apprenticeship programmes and their businesses have reaped the benefits. Read their stories at:
Advertise apprenticeship opportunities online
Now you appreciate the benefits apprenticeships can bring to your business, why not advertise your first apprentice vacancy online? JobApplyNI is a free website developed by the Department for Communities that enables employers to promote and advertise apprenticeship opportunities.
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Company testimonies for apprenticeships
Many Northern Ireland companies have successfully trained their apprentices through the Apprenticeships programme and their businesses have reaped the benefits.
Many Northern Ireland companies have successfully trained their apprentices through the Apprenticeships programme and their businesses have reaped the benefits. Find out more below.
Kainos
Paul Hamill, Head of HR said:
'Kainos has provided young people through the Apprenticeships programme with the opportunity to develop skills, achieve qualifications and enhance their career prospects in a stimulating IT environment.
The programme has helped us train and develop the apprentices we need for the long-term success of our business. Our apprentices add to our organisation making it more effective, competent, and competitive by addressing our skills gaps directly.'
Northern Ireland Electricity (NIE)
Joe O'Mahony, NIE Managing Director, said:
Many of our apprentices have attained additional skills, over and above their normal job roles. This has led to a multi-skilled workforce enabling NIE to improve productivity and business efficiency, meet government and regulatory targets, and deliver business benefits to the company.
A number of our senior managers started their career as apprentices proving that an apprenticeship provides an excellent platform for individuals to develop their career to the maximum potential."
Fusion Heating Ltd
Bill Cherry, Manager Director said:
'As a Small, Medium Enterprise business we need to be able to exploit all market sectors, and our apprentices, working through the Apprenticeships programme, are a vital part of the team in this regard.'
Phoenix Gas
Peter Dixon, Group Chief Executive, Phoenix Energy Holdings said:
'The Apprenticeships programme has helped us train and develop the apprentices we need for the long-term success of our business. Our apprentices add to our organisation making it more effective, competent, productive, and competitive by addressing our skills gaps directly.'
PwC NI
Paul Terrington, Regional Chairman of PwC in Northern Ireland said:
'In 2012, we took the lead in piloting the Professional Services Higher Level Apprenticeships alongside our more usual graduate recruitment and the results have been remarkably successful. The standard of applicants has been high and they have excelled in a challenging and demanding work environment, so we are now accelerating our Higher Apprenticeship recruitment through our school-leaver entry programme. Apprentices earn while they learn, gain an internationally recognised professional qualification in less time than it takes to graduate from university, and have a lifetime career opportunity within the global PwC network.'
How do I go about employing an apprentice for my business?
Now you've read real examples of apprenticeships benefiting real businesses here in Northern Ireland, why not get started on recruiting your own apprentice? Find out more at the following links:
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Getting an apprentice started
How employers can go about finding apprentices, how to get them started, and find the support required.
You may already have a potential apprentice in mind or in your workforce. If not there are various methods of finding one.
Finding an apprentice
If you don't have a potential apprentice but would like to employ one, it is really like recruiting any other employee. For example you can:
- advertise apprenticeship opportunities on JobApplyNI
- contact your local Jobs and Benefits Office
- place an advertisement in the newspapers
- contact a training contractor/provider in your area who delivers training in the relevant occupational area, as they may be aware of potential employees
- look to your own staff - an existing employee is eligible for the ApprenticeshipsNI or Higher Level Apprenticeship programme if their new role requires substantial training and development
Advertise apprenticeship opportunities online
JobApplyNI is a free website developed by the Department for Communities that enables employers to promote and advertise apprenticeship opportunities.
You have your apprentice, what next?
Once you have identified your apprentice and they have agreed to take part in one of the Apprenticeship programmes, simply contact an ApprenticeshipsNI contractor or a Higher Level Apprenticeship training provider who has been approved to deliver the relevant apprenticeship training in your area.
The training contractor/provider will meet with you and your apprentice to discuss their training needs and will then develop a personal training programme. They will register your apprentice on the programme and ensure they are registered for any qualifications required as part of their framework. They will be with your apprentice every step of the way throughout the apprenticeship to support them and ensure they are making progress.
A useful search facility is available on the nidirect website to find a suitable training contractor in your local area to deliver Level 2 and Level 3 ApprenticeshipsNI training:
A list of training providers for Higher Level Apprenticeships is also available on the nidirect website:
Is additional support needed?
If additional support is needed for your apprentice during their time on the directed training element of the programme. As the apprentices are in employment when they start on the programme the Disability Discrimination Act applies making it illegal for employers to subject disabled job-seekers and employees to disability discrimination. This includes failing to comply with the important duty to make reasonable adjustments and subjecting disabled people to disability-related harassment.
There are programmes available through the Department for Communities to support people into and to sustain work and these can be put in place for any eligible apprentice. See work schemes and programmes for people with disabilities.
For example, if they have a disability, your training contractor will organise this for you with one of the specially trained Disability Support Services (DSS) contractors approved by DfE. A list of the current DSS contractors is available on the following page:
Other options
If Apprenticeships are not suitable for your business, why not check out some other employment and training programmes, such as:
- Skills for Life and Work: providing work experience for young people
- How to access a traineeship for employers
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Apprenticeships: delivering work-based training and qualifications to employees
Taking on and developing an apprentice - Mivan Ltd
How the Antrim-based joinery and fit-out business recruits and develops apprentices to help grow their business.
Mivan is an internationally renowned bespoke joinery and interior fit-out company. The business, based in Antrim, offers complete turnkey fit-out service to many sectors.
Karen Anderson, HR Manager at Mivan, explains how the company employs around ten new apprentices each year. Karen explains the steps they take to recruit apprentices, how they help to develop apprentices, and the benefits apprentices bring to the success of their business.
Taking on apprentices
“Our apprentice programme is vital to the continuing expansion and success of the business. It enables Mivan to grow talent and develop the skilled and qualified workforce we need. We firmly believe that apprentices are key to the future of Mivan.”
“Our apprenticeship recruitment campaigns are very different from our regular recruitment activity. Apprentice recruitment runs from January to April each year.”
“We promote our apprentice programme with visits to local schools to raise awareness amongst pupils and teachers. We advertise in the local press and promote across social media. We also run an Apprentice Open Day at our facilities each March.”
“Every applicant is invited to attend an interview. Then the shortlisted candidates are invited to complete a set of tasks in a practical workshop. Following this, we will offer around ten successful candidates an apprentice role.”
Benefits of apprentices to our business
“The main advantage to employing apprentices is Mivan continues to grow its workforce of highly skilled craftspeople. It can be challenging to find people with the skills that we require. Our apprentice programme enables us to develop a workforce with the bespoke skills and industry-recognised qualifications we need.”
“Our apprentice programme also provides a solid foundation for those taking part to develop their skills and expand into other career paths within the business such as project management, design, estimating, and factory management.”
Supporting and developing our apprentices
“For many people, starting an apprenticeship is their first step into the workplace after school. To help with this transition, Mivan provides apprentices with a dedicated mentor, structured onboarding and development programmes, extensive training, and regular meetings and check-ins. Apprentices complete several projects, practical assessments, and progress reviews throughout their apprenticeship journey.”
“Once an apprentice is ready to move from the apprentice workshop to the main factory floor, the individual is paired with a mentor who continues to provide one-to-one training, development, and support throughout their apprenticeship and beyond.”
Measuring success
“Mivan apprentices undergo regular progress reviews to assess performance, identify training priorities, and provide the necessary support.”
“Our apprentices have won SkillsBuild NI inter-campus and regional awards. One of our apprentices was also selected to compete in the Skill Build UK National Final for joinery in November 2022.”
“The fact that many of our apprentices have progressed to management positions within the company is a testament to the success of Mivan’s apprentice programme.”
Looking to the future
“We are continually seeking new methods of improving and enhancing our apprenticeship scheme to keep up to date with developments within the industry. We also assess the progress of the current apprentices against previous years to ensure continual improvement.”
“Mivan’s apprenticeship programme has been running for over 20 years with a dedicated mentor and dedicated workshop. We will continue to develop our apprentice facilities and training programme as our business needs adapt to changes and opportunities in our industry.”
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